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Cycle Steward

Replacement timeline

From allotment letter through cutover

Cities and Advisors run on different clocks. Cycle Steward sits on the PSAP side so leftover, TD-284, and the 90-day pack do not collide.

Method: leftover-gated scope (PMBOK scope/risk), stakeholder seats (director, finance, Advisor), ENP-style ops (live floor, tabletop cutover), owner-rep seating with the vendor. PMP is in progress — no invented PMI numbers.

  1. PSAP + Advisor

    Allotment

    PSC-299 and the current allotment letter. This is the ceiling for the complete system plus residual-list items.

  2. MPA contractor

    Quoting

    Live MPA quote for CPE. Steward reconciles allotment vs quote and flags extras that are residual-list vs local-fund.

  3. PSAP Manager

    Item 4 request

    You send the pre-approval letter (we draft). Advisor reviews SOW, certs, NTE. Goal: a TD-288 consulting line during replacement.

  4. Finance / purchasing

    City file

    Professional-services PO or agreement. This is what Accounts Payable will pay. Implementation hours wait on that paper.

  5. Vendor PM

    Install

    Design, install, MAC quotes, acceptance test. Steward sits on the existing implementation call as owner-rep and keeps the residual ceiling current.

  6. PSAP chair + Steward

    Cutover

    Tabletop, fallback, 240-hour watch. Center still answers 9-1-1. Vendor still owns the switch.

  7. PSAP signs

    TD-284

    Acceptance. Steward starts the 90-day residual clock the same day.

  8. Steward + finance

    Day 0–90

    Consulting invoice plus other leftover quotes (GIS, furniture, chairs, headsets) that fit. Package to the Advisor.

  9. PSAP + AP

    TD-290

    City pays the Steward on reimbursement. TD-290 within 12 months. Cal OES is not your Accounts Payable for this line.

Who sits where

PSAP Manager / director

Signs Branch letters, city requisitions, TD-284, TD-290. Names Advisor, finance, vendor PM.

Does not: Run the vendor install.

City finance / AP

Vendor file, PO, pay invoices, proof of payment.

Does not: Interpret Chapter III.

Named Branch Advisor

Allotment, TD-288, residual pre-approval.

Does not: Be the project manager.

CA 9-1-1 Branch

SETNA policy and residual list.

Does not: Day-to-day vendor tasking.

CPE vendor PM

System design, install, acceptance test, 5-year maintenance.

Does not: Own the residual clock or renegotiate MPA for us.

Cycle Steward

PSAP-side cycle, quote hygiene, Friday brief, cutover watch, residual pack.

Does not: Sell CPE, configure the switch, or speak as the Branch.

Package detailStart a leftover check